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To: Itair
They want to know that you have done all you can to meet their deadline.
They must have a deadline else people will keep sending them pieces of applications (which is also why they ask you to state if and what you are sending seperately).
However, they understand you cannot control the mail. May I remind you that some of the applicants are from very remote places.
Therefore they put the responsibility on you to get the package to the mail by the application date. The piece of mail must have a stamped date of "sent" prior to the deadline to be considered in a specific round.
Makes some sense, no?